Alumni Gym Reservation Form

Contact Information

First and Last Name *

Email address *

Phone number *

Event Details

Please provide a brief description of your event *

Event Date *

Set up time *

This includes room unlock, A/C turned on, etc.

Event Start Time *

Event End Time *

Events and rehearsals should not run over 12:00am Midnight

How many will be in attendance? *

Reservation Policy

I understand that the completion of this form does not guarantee the use of Alumni Gym. I understand that Event Services staff will contact me to confirm my reservation.

Yes, I understand

Guidelines for Facility Use

We are glad you have considered Mississippi College as a venue for your event. We look forward to working with you. Please remember, Mississippi College is affiliated with the Mississippi Baptist Convention and governed by a Board of Trustees selected by the Mississippi Baptist Convention. As a religiously controlled institution of higher education, Mississippi College reserves the right to limit use of its facilities for activities, groups and purposes consistent with its mission and values. Decisions about which events may be approved to use the Facilities are made by the Office of Event Services and/or by the COO/CFO and college activities and events take precedence.

All rooms must be reserved at least two weeks prior to the event and no earlier than six months prior to the event. Reservations are not considered confirmed until a deposit is received.

Groups using Mississippi College facilities for events must utilize the officially approved graphics standards and logos for event publicity, registration, etc. The standards are found at www.mc.edu/identity Questions should be directed to the Office of Public Relations.

The organization using the facility is responsible for seeing that the function is conducted in an orderly manner and that each participant observes the rules and regulations of the College. The organization will be charged for any loss or damage to equipment, furniture, or the physical facility.

Please do not use tape on walls, doors or windows.

Furniture and equipment may be moved only by the physical plant staff.

Candles are not allowed to be used in the facilities.

Anyone who uses a facility of the College without proper authorization is subject to immediate removal.

If warranted, Mississippi College reserves the right to cancel events due to extreme/unforeseen circumstances. Such decisions will be made by the President.

Yes, I understand

Is this event sponsored by a Mississippi College school or department? *

Yes

Internal Information

Is this a Student Organization? *

Yes

Sponsoring Department Name *

Is this event sponsored by a club/tribe? *

Yes

Name of Club/Tribe *

Student Organization Name *

Recurring Event

Is this a recurring event? *

Yes

Please list details pertaining to how often this event will occur, and when it will stop recurring. (E.g. This event will happen every Tuesday and Thursday starting May 1 and ending May 31.)

Rental Fees

Our current rental fee for Alumni Gym is $1000.00. Pricing for A/V will be determined based on the exact needs of your event.

A deposit of half the fee will be required to confirm the reservation. The remaining balance will be due 48 hours prior to date of event.

I agree to the above fees

Audio/Visual

The Audio/Video/Lighting systems in Alumni Gym can only be operated by trained A/V/L technicians designated by Mississippi College. For further questions about what is possible in Alumni Gym, please contact the Audio/Visual Production Manager at (601) 925-7603 or audiovisual@mc.edu.

The Audio/Video/Lighting systems in Alumni Gym can only be operated by trained A/V/L technicians designated by Mississippi College. Fees for this service will vary depending on the complexity of the event. After filling out this form, an A/V quote will be sent to you. For further questions about fees or what is possible in Alumni Gym, please contact the Audio/Visual Production Manager at (601) 925-7603 or audiovisual@mc.edu.

Will this event require Audio/Visual Reinforcement? *

Yes

Audio/Visual Needs

Microphones

Music playback (Spotify, Apple Music, iTunes Playlist, etc.)

Live music

Additional A/V Details

Please use this section to describe any A/V details that are pertinent to your event

Space Setup

Alumni Gym is a somewhat flexible space--some of the furniture can be moved and tables and chairs can be added. Please choose the most appropriate set up from the list below but also use the space "Additional Setup Details" to describe your needs.

Please select all that apply *

Chairs (Auditorium Style)

Tables & Chairs for lunch/classroom (table coverings will only be provided if Campus Dining caters)

Stage

Planters moved to back wall

Trash cans

No setup

Additional Setup Details

Additional Setup

Please list any other details pertaining to the desired setup (number of tables, chairs, layout description, etc.).

Additional Setup Details

Catering

Will this event include any type of food service? *

Yes

Catering Options

Arrangements for food service may be made through outside vendors or Mississippi College's vendor, Campus Dining, Inc. To arrange food service through Campus Dining, contact Mike Prince at 601-925-7797 or email prince00@mc.edu.

I understand my catering options

Parking Requests

Requests for parking reservations can be made at www.mc.edu/event-services/parking-reservation-request

Additional Information and Comments

Forms can be limiting. If you have other pertinent information, please include it below. If you have questions about the status of this request, please email
event-services@mc.edu.

Additional Details